1.4 CBYSA Boundaries. CBYSA’s geographical boundaries shall be as follows: The Association shall control
and represent all member leagues/clubs falling within the Coastal Bend area, which includes the cities of Corpus
Christi, Port Aransas, Ingleside, Aransas Pass, Rockport, Gregory, Portland, Sinton, Odem, Taft, and Robstown.

 
1.5 Member Boundaries. Member league/club boundaries shall consist of the Corpus Christi and Coastal Bend ISD’s
School Attendance Zone Boundaries as determined by actual residence, as follows:

Boundary designations are used to determine the area from where a club may solicit recreational players.  Division I, Super II, and Division II levels of competition are also allowed, by CBYSA, to maintain an open
boundary policy encompassing all areas within the geographical boundaries of CBYSA.

1.6 Amending Boundaries. Amendments to a member league’s/club’s boundaries may be made at any meeting
of the CBYSA Board of Directors by a two-thirds majority vote of the Board of Directors, members in good
standing, present and voting. Each Board of Director’s member shall be given thirty (30) days notice in writing
of the purpose of the amendments prior to the vote. All proposals to amend member league/club boundaries must
be made in writing to the CBYSA Secretary at least fifteen (15) days before a regular meeting.

Article V. Membership

1.7 League/Club Membership. Membership in CBYSA shall consist of properly constituted youth soccer
leagues/clubs within its boundaries as defined in Paragraph 1.5 of the CBYSA Constitution.

1.7.1 Full Membership. Youth soccer leagues/clubs within the geographical boundaries of CBYSA with
50 or more registered players are considered to have a full membership. A full member; i.) may
participate in CBYSA member meetings and shall have the right to vote and ii) may send teams to
compete in CBYSA or STYSA competitions.
1.7.2 Associate Membership. Youth soccer leagues/clubs within the geographical boundaries of CBYSA
with less than 50 registered players are considered to have an associate membership. An associate member
may participate in CBYSA member meetings but shall not have the right to vote. Their teams shall have
the “right” to compete in CBYSA and/or STYSA competitions if they have qualified to do so.

1.8 Requirements of League/Club Membership. Each league/club shall retain its own autonomy, but will
adhere to the Constitution, By-Laws, Registration and Playing Policies and regulations of CBYSA in all matters
pertaining to Intra-Association competition or in other competitions sponsored by CBYSA. Each league/club
shall have voting powers as set forth in Paragraph 2.2 of the CBYSA By-Laws.

1.9 Good Standing. Any member league/club that (i) is delinquent in the payment to CBYSA of any
registration fees, fines or other fees; (ii) fails or refuses to comply with the authority of CBYSA; (iii) fails to
attend three (3) consecutive scheduled meetings; or (iv) fails to attend the mandatory meeting(s) over a period of
one (1) year, shall be considered to lose good standing and shall have its voting rights automatically suspended
until such rights are reinstated by a simple majority vote of the Board of Directors. No team and/or individual
registered with said league/club deemed not in good standing as a result of (i) or (ii) shall be allowed to
participate in any competition sponsored by CBYSA and/or STYSA. Once a league/club loses good standing due
to (i) or (ii), a notice stating “not in good standing” will be placed on the CBYSA website on the appropriate
titled tab and said notice will be reported to STYSA. If the league/club is not reinstated prior to the following
seasonal year, they will be removed from the CBYSA roles as a member league/club and said removal will be
reported to STYSA.

Article VI. SEASONAL AND FISCAL YEAR

1.10 Fiscal Year. The fiscal year of CBYSA shall be based on the calendar year and begin on the first day of January and end on the last day of December.

Article VII. Governing Board

1.11 Board of Directors. CBYSA shall be governed by a Board of Directors. Each member league/club shall
elect or appoint a number of persons to the Board each year as set forth in Paragraph 2.2 of the CBYSA ByLaws.

1.12 General Powers. The Board of Directors shall transact all business of CBYSA and shall have the power to
enforce the Constitution and By-Laws of CBYSA and the Registration and Playing Policies and Rules of
STYSA. The Board of Directors shall also adopt and approve an annual budget for CBYSA and approve all
unbudgeted expenditures in excess of $200.00.

Article VIII. Meetings

1.13 Regular Meetings. The regular meetings of the CBYSA Board of Directors shall be held once monthly, as determined by the Board of Directors. The order of business for regular meetings shall be as follows:

1. Call to order
2. Reading an approval of the minutes of the last meeting
3. Announcements
4. Introduction of Guests
5. Standing committee reports
6. Officer reports
7. Old business
8. Special committee appointee’s reports
9. New Business
10. Notification of date and place of next meeting
11. Adjournment

1.14 Special Meetings. Special meetings may be called by the President upon his/her own volition, upon request
of the Executive Committee, or upon written request of a quorum of the Board. The Board members shall be
notified of each special meeting and the purpose for which it is being called. Only the business for which the
special meeting is called may be conducted at such meeting.

1.15 Mandatory Meetings. CBYSA shall hold two (2) mandatory meetings each seasonal year during the
months of August and February to ensure all member leagues/clubs are aware of upcoming seasonal deadlines.
Mandatory attendance is required of all member leagues/clubs. Any member league/club not represented shall be
assessed a $100.00 fine.

1.16 Robert’s Rules of Order. All regular, special, and annual meetings of CBYSA shall be conducted in
accordance with Robert’s Rules of Order, latest edition.

Article IX. Officers

1.17 List of Officers. The members of the Board of Directors shall elect the following officers, who shall comprise the Executive Committee:

1.18 Terms. The term of office for each officer shall be for two years. The following officers shall be elected in even numbered years:

The following officers shall be elected in odd numbered years:

An officer shall take office on April 1st of the calendar year in which he/she is elected and remain in office until the end of his/her term of 2 years or until a successor has been duly elected, whichever event occurs later, unless said officer resigns or is recalled by the Board of Directors as described in Paragraph 1.20 of the CBYSA Constitution.

1.19 Vacancy of an Office. Upon the death, resignation, or removal from office of any officer, the Executive Committee shall fill the vacancy by appointment subject to confirmation by the Board of Directors.

1.20 Removal from Office. Any officer may be removed from office by a two-thirds favorable vote of the Board of Directors for the following reasons: (i) inability to function due to illness (ii) neglect of duties (iii) failure to attend three (3) consecutive scheduled meetings; or(iv) malfeasance.  Any committee chairperson or member of any other appointed or hired position may be removed from office by the President with two-thirds approval of the Executive Committee.

Article X. Amendments

1.21 Amendments to the Constitution may be proposed in writing by any voting member. Amendments may be adopted at any regularly scheduled meeting of the Board of Directors provided a copy of the proposed amendment change has been provided to the CBYSA President or Executive Administrator not less than fifteen (15) days prior to the regularly scheduled meeting preceding the regularly scheduled meeting at which the amendment is to be voted on. A two-thirds vote of those present and in good standing shall be required in order to amend the Constitution. An amendment voted by a two-thirds affirmative vote shall become effective immediately. All amendments shall remain in effect for one (1) full calendar year prior to another vote on the same item. Amendments shall not be retroactive.

Article XI. Dissolution

1.22 In the event that CBYSA dissolves or ceases to function for a period of two fiscal years, the assets and properties of CBYSA shall be divided and distributed equally to each member league in existence at the time of dissolution.

2.10 President. The President shall be the Chief Executive Officer of CBYSA. His/Her duties and responsibilities include:

• 2.10.1 presiding at all meetings of the Association, Executive Committee, standing committees and other committees;
• 2.10.2 attending or appointing delegates to represent the Association at any district or STYSA meeting;
• 2.10.3 appointing chairpersons of the standing committees outlined in Article VIII of the CBYSA By-Laws (within 30 days of taking office) with all appointments being subject to confirmation of the Board of Directors;
• 2.10.4 appointing an audit committee at the January meeting with an audit report due at the March meeting;
• 2.10.5 entering into contracts on behalf of the association provided those contracts are of one year’s duration or less provided they have been reviewed and approved by the Executive Committee; such contracts shall be binding on the Association upon ratification by the Executive Committee;
• 2.10.6 exercising such other duties and responsibilities necessary or appropriate for the proper management of CBYSA;
• 2.10.7 the power to approve expenditures under $200.00 without Board approval; and
• 2.10.8 at expiration of his/her term turning over all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receiving a receipt therefore.

2.11 First Vice-President. It shall be the duty of the First Vice-President to assist the President in matters concerning the operation of the Association and to succeed to the powers of the President in his/her absence. His/Her duties and responsibilities include:

• 2.11.1 coordinating all coaches’ clinics within the CBYSA boundaries;
• 2.11.2 maintaining a listing of Association coaches and their level of certification;
• 2.11.3 coordinating the summer soccer program; and
• 2.11.4 at expiration of his/her term turning over all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receiving a receipt therefore.

2.12 Second Vice-President. It shall be the duty of the Second Vice-President to serve as Tournament Coordinator for the Association in all tournaments hosted by the Association whether they are invitational in nature or in-house tournaments. His/her duties and responsibilities include:

• 2.12.1 chairing the tournament committees;
• 2.12.2 receiving/dispensing all tournament invitations;
• 2.12.3 assisting the President with the operation of the Association;
• 2.12.4 assisting the 3rd Vice-President with Western District and/or State Playoffs; and
• 2.12.5 succeeding to the powers of the 1st Vice-President in his/her absence; and
• 2.12.6 at the expiration of his/her term turning over all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receiving a receipt therefore.

2.13 Third Vice-President. It shall be the duty of the Third Vice-President to be responsible for the development, promotion, coordination, and administration of soccer in CBYSA. Additional duties include:

• 2.13.1 scheduling all traveling teams (both Intra-Association and Inter-Association play) into appropriate age groups and dispersing said schedules to the coaches;
• 2.13.2 scheduling all Intra-association playoffs and Western District playoffs;
• 2.13.3 maintaining a database inclusive of game reports and misconduct reports;
• 2.13.4 succeeding to the powers of the 2nd Vice-President in his/her absence; and
• 2.13.5 at expiration of his/her term turning over all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receiving a receipt therefore.

2.14 Secretary. It shall be the duty of the Secretary to keep an accurate record of all proceedings of the Association and keep custody of all official papers and records. Additional duties include:

• 2.14.1 maintaining an official copy of the Constitution and By-laws including any changes voted upon during any official Board of Directors meeting;
• 2.14.2 making necessary changes/additions/deletions to the official copy of the Constitution and distributing new copies of the document to all member leagues/clubs at the annual meeting in August of each year;
• 2.14.3 recording the minutes of all regularly scheduled meetings;
• 2.14.4 attending to all correspondence;
• 2.14.5 providing a complete list of members of the Board of Directors and officers of the Association to District and STYSA.
• 2.14.6 mailing (postal or e-mail) a copy of the minutes from the previous regularly scheduled meeting to the members of the Board of Directors at least one (1) week prior to the next regularly scheduled meeting; and
• 2.14.7 at the expiration of his/her term turning over all books, papers, and other property of the Association pertaining to the office in his/her custody to the successor and receiving a receipt therefore.

2.15 Treasurer. It shall be the duty of the Treasurer to keep an accurate record and have custody of all monies of the association. Additional duties include:

• 2.15.1 preparing a budget and making recommendations for registration fees;
• 2.15.2 rendering all just bills and receipts;
• 2.15.3 submitting a report at each meeting of the monies received and disbursed since the last report;
• 2.15.4 paying all bills for budgeted expenses as directed by the President or the Executive Committee;
• 2.15.5 surrendering all financial records for the annual audit; and
• 2.15.6 at expiration of his/her term turning over all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receiving a receipt therefore.

2.16 Registrar. It shall be the duty of the registrar to coordinate the registration of all players, coaches, assistant coaches and referees. Additional duties include:

• 2.16.1 forwarding roster and registration forms of all participants to district/STYSA fr Registration, tournament and insurance purposes;
• 2.16.2 maintaining a central CBYSA registry, to include adult registration forms; and
• 2.16.3 providing individual signed rosters to the member leagues/clubs;
• 2.16.4 reviewing and authorizing all completed USYSA ID cards;
• 2.16.5 being responsible for providing insurance forms to each member league/club;
• 2.16.6 being responsible for collecting/dispensing goal inspection forms to each member league/club prior to start of each seasonal year; and

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2.17 Offices or positions that may be appointed by the President with Board approval or the Executive Committee are:

2.17.1 D&P Chairperson. This officer (appointed position) shall be responsible for handling all matters before him/her in the realm of discipline and protest, including those matters of constitutional or by-laws infractions. He/She shall:

1. maintain accurate records of all correspondence concerning matters of discipline and protest;
   set up meetings to handle these matters;
2. notify all persons involved of the date, location, and time of theses meetings in accordance with discipline and protest rules as set forth by STYSA;
3. notify all persons involved and the Association Executive Committee of the outcome of hearings and meetings; and
4. at expiration of his/her term turnover all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receive a receipt therefore.

2.17.2 Referee Development Coordinator. This officer (appointed position) shall be responsible for handling

1. all matters concerning the development of referees within the Association. He/She shall maintain a database of all Association referees (telephone and addresses);
2. organize and oversee all referee certification clinics within the Association;
   serve on the D& P committee; and
3. at expiration of his/her term turnover all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receive a receipt therefore.

Article VI. Executive Administrator

2.18 The Executive Committee may hire a paid employee to assist in all matters within the Association. The Executive Administrator shall answer directly to the President. He/She shall:

1. aid all officers/committees when deemed necessary;
2. abide by the job description under which he/she is hired;
3. not have voting rights;
4. not hold office in any Association soccer club or league; and
5. at expiration of his/her term, turnover all books, records, and other property of the Association pertinent to the office in his/her custody to the successor and receive a receipt therefore.

Article VII. Executive Committee

2.19 CBYSA elected officers shall constitute an Executive Committee to act on all matters pertaining to the daily operation of CBYSA in concert with existing Board of Directors policies. An Executive Committee meeting may be called by the President or by a majority of the Executive Committee. The Executive Committee shall set the time and place for regularly scheduled meetings. It shall assist the President as required in overseeing all committee work to insure its presentation before the Board of Directors in an orderly and timely manner. The Executive Committee will hear appeals of decisions of the Discipline and Protest Committee and will have full right of disposition. Appeals of decisions must follow procedures as set out by STYSA.

2.20 The Discipline & Protest Committee shall consist of a chairperson (appointed by the President subject to the approval of the Board of Directors), the Referee Development Coordinator, and additional members appointed by and serving at the discretion of the D&P Committee chairperson with the approval of the President. The committee is charged with aiding the chairperson in performing those duties outlined in Paragraph 2.17.1 of the CBYSA By-Laws.

2.21 The Budget Committee shall consist of the Treasurer as chairperson and additional members appointed by and serving at the discretion of the President. The committee is charged with compiling the annual operating budget of CBYSA for presentation to and review by the Board of Directors at their regular monthly meeting in August.

Article IX. Suspension

2.22 A particular section of the By-Laws may be suspended for a single purpose by a two-thirds favorable vote of the voting membership.

Article X. Coverage

2.23 Any point not covered by the By-Laws shall be decided by a two-thirds favorable vote of the voting membership.

Article XI. Rules

2.24 The Board shall have authority to set up all rules and policy for any CBYSA playoffs, tournaments and special competitions.

Article XII. Amendments

2.25 Amendments to the by-laws may be proposed in writing by any voting member. Amendments may be adopted at any regularly scheduled meeting of the Board of Directors provided a copy of the proposed amendment change has been provided to the CBYSA President or Executive Administrator not less than fifteen (15) days prior to the regularly scheduled meeting preceding the regularly scheduled meeting at which the amendment is to be voted on. A two-thirds vote of those present and in good standing shall be required in order to amend the Constitution. An amendment voted by a two-thirds affirmative vote shall become effective immediately. All amendments shall remain in effect for one (1) full calendar year prior to another vote on the same item. Amendments shall not be retroactive.